Tracking Room Usage

At work, my team has been working on an extremely intriguing project to see whether or not we could devise a solution to allow us to accurately track the usage of our meeting rooms. The initial project was intended to simply help individual contributors find a currently open space in which to meet with a coworker for an impromptu meeting, but it has grown into much more. As the data has started rolling in, we are discovering the ability to analyze room usage and actually advice facilities management on which areas could stand some additional optimization.

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Charted above is an example of the data we have been able to start visualizing. While I cannot share actual internal Disney data, this sampling is  representative of the type of metrics we are gathering. Interestingly enough, when we overlay the data collection with the bookings of the rooms in Outlook, we can start identifying trends with people who might book rooms on recurring schedules but seldom use their allocated time.

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